ARXivar

The client applied protocol numbering to business documents by printing a physical label and managed the approval process through paper documents that passed from desk to desk. Thus, the client's need was to apply protocol numbering digitally and digitize the approval process of documents in the company . Through Arxivar Next , we configured a process that allows a barcode to be digitally printed and associated with the related document , in the form of text. We have also configured a digitized approval process , which allows documents to be managed smoothly and dynamically , with versioning capabilities , and ensuring i nstant sharing of documents to internal recipients within the company, as well as to any external users, as long as they are involved in the process.

To digitally manage the approval and recording of purchase invoices received from suppliers, there was a need to automate the management of the approval process of the passive cycle through a workflow . Through ARXivar , it is possible to manage documents and monitor approval processes , convey and facilitate information exchange inside and outside the company. ARXivar is modeled on the customer's punctual needs and enables, in particular, the dematerialization and effective management of business activities, starting from the organization and document sharing of electronic invoicing and regulation-compliant storage to the automatic management of business processes . The Received Invoice Management process is automatically activated when a purchase invoice is received in ARXivar. The process r etrieves the order contained in the invoice and, via web service call to SAP , the relevant responsible user is retrieved. If it is not possible to retrieve the responsible party via SAP call, the latter is retrieved by reading the supplier master data .