With a view to automating the recording of purchase invoices received from suppliers, there was a need to streamline the management of the approval process of the passive cycle, as well as to manage the transmission of invoices to the Sistema di Interscambio (SDI) of the Agenzia delle Entrate (Italian Revenue Agency), and the retrieval and reconciliation of the relevant notifications.

ARXivar, an Information & Process Management solution, makes it possible to manage documents and digitise business processes, monitor workflows, and convey and facilitate the exchange of information between players inside and outside the company.

Below we will look at the design and implementation of the processes:

• implementation of the process of sending invoices to the SDI
• management of correct/non-delivery notification and rejects
• approval of purchase invoices: sorting of invoices within the group of companies and their locations, completion of data for registration in accounting, management of invoice payment authorisation
• alignment of the progress of processes managed in ARXivar to the company management system.